Meetings that drive decisions — and leave a clean evidence trail.

Meeting Management

Committee meetings are where oversight becomes real: decisions, accountability, and follow-through. We help you run structured, outcome-focused meetings (without the admin burden) — with agendas, minutes and action tracking that support audit readiness and better outcomes.

For small to medium licensees, keeping committee meetings consistent can be challenging — especially when you’re balancing BAU, resourcing constraints and constant change. We provide flexible support to help you plan, run and document the meetings that matter most, including:

  • Compliance Committee meetings

  • Risk Management meetings

  • Investment Committee meetings

You can engage us for end-to-end meeting management, or choose light-touch secretariat support to keep everything moving.

How it works

  1. Set the scope: which committee(s), attendees, cadence, deliverables

  2. Confirm templates: agenda format, minutes style, action register structure

  3. Run the meeting: facilitate/chair or provide secretariat support

  4. Close the loop: minutes issued, actions tracked, records stored centrally

  5. Optional uplift: coaching, process improvements, templates and reporting

What we do

We can support your meetings end-to-end or plug into your existing process. Services commonly include:

  • Meeting cadence planning (annual cycle of business)

  • Agenda and meeting pack coordination

  • Chairing/facilitation (or secretariat support if you prefer to chair)

  • Practical regulatory/industry updates translated into “what this means for you”

  • Minutes that capture decisions, rationale and actions clearly

  • Action register management (owners, due dates, follow-up and close-out)

  • Centralised recordkeeping aligned to your systems and templates

 

What you get

  • More confident oversight (structured discussion, clearer decisions)

  • Less “meeting admin” for your internal team

  • Accountability that sticks (actions tracked to completion)

  • Better evidence for governance, audits and reviews

  • A practical rhythm that fits your business — not a one-size-fits-all template

 

    Compliance Committee

    Purpose
    Compliance Committee meetings help demonstrate active oversight — ensuring obligations are understood, issues are escalated appropriately, and improvements are actioned.

    What we typically cover

    • Regulatory updates and what they mean for your business

    • Incidents, complaints, breaches/remediation tracking (as applicable)

    • Monitoring & supervision results (themes, trends, uplift actions)

    • Key registers, reporting and recordkeeping checks

    • Training and competency items

    • Policy/procedure reviews and approvals

    • Third-party / outsourced service oversight (where relevant)

    What we deliver

    • Agenda + pack coordination (issued in advance)

    • Minutes that clearly capture decisions, actions, owners and due dates

    • Action register tracking and follow-up between meetings

    • Optional summary dashboard for leadership / RMs

    Best for

    • Licensees wanting consistency and stronger evidence of oversight

    • Teams where actions slip between meetings due to resourcing constraints

    • Businesses preparing for reviews, audits, or governance uplift

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    risk committee

    Purpose
    Risk meetings work best when they focus on what matters most — the risks, controls and actions that reduce exposure and support better outcomes (not just administration).

    What we typically cover

    • Risk register review (new risks, re-ratings, treatments)

    • Incidents and emerging risk themes

    • Controls and control effectiveness (what’s working / what isn’t)

    • KRIs / metrics and risk reporting rhythm

    • Third-party / outsourcing risks and follow-ups

    • Changes to business activities that impact risk profile

    What we deliver

    • Clear meeting structure aligned to your risk profile

    • Minutes and decision logs that capture rationale and actions

    • A maintained action register with owners and timeframes

    • Optional “top risks” snapshot for leadership/board reporting

    Best for

    • Licensees who want a practical risk cadence and clearer accountability

    • Teams that need help keeping the risk register current and meaningful

    • Businesses that want risk reporting that’s simple, consistent and usable

    investment committee

    Purpose
    Investment governance is strengthened when decisions are consistent, well-documented, and supported by clear rationale and follow-through.

    What we typically cover (tailored to your investment approach)

    • Investment governance updates (mandates, limits, approvals)

    • Performance and risk reporting

    • Exceptions, breaches/exceedances and escalation decisions

    • Due diligence / research items and approvals

    • Policy and document updates and sign-offs

    • Action tracking for implementation items

    What we deliver

    • Agenda and pack coordination

    • Minutes that record decisions and rationale clearly

    • Action register management and follow-up

    • Optional decision log / approvals register (if helpful)

    Best for

    • Investment-focused businesses needing consistent governance records

    • Teams wanting more disciplined follow-through and documentation

    • Licensees seeking a cleaner evidence trail of investment decisions